Probably you never thought that businesses could benefit from corporate transcription services too.
As a matter of fact, there are a couple of reasons why businesses, in many instances, outsource transcription. It could be for more serious matters like legal purposes or routine tasks like employee training.
By investing in business transcription services, you can also look forward to some unexpected benefits. It can be a powerful tool for corporate culture analysis and help you to improve processes.
- Rev's transcription service is perfect for interviews, content marketing, video production, and academic research. Whatever audio you have, our professionals will transcribe it for you.
- Order business transcription today. We cater to business clients from a range of industries. Our team comprises expert transcriptionists with backgrounds in a variety of fields, from technology, to finance, to entertainment.
Advantages From Using Business Transcription Services
The main question here is WHY it is important for businesses to transcribe audio to text? And how can business benefits from corporate transcription services? We are ready to give you some use cases:
- Documentation. First of all, corporate transcription is needed to collect various documents and archives by analyzing it referencing.
- Website SEO. Transcribing business notes can be useful for content creation, and great SEO-optimized texts will help your website rank better on Google.
- Accessibility. Of course, transcribing business meetings, calls, or conferences is important as the person cannot catch up with everything from there.
- Marketing and PR. Every company needs to stay in trend to attract more people, especially with podcasts, TikTok videos, IGTV, and YouTube. Transcribe the videos and add captions – it will be highly appreciated by the customers.
- Research. For sure, you want to know where to move the business and what do customers say. You can easily transcribe interviews to make the information more accessible and easy-to-learn.
- Press–conferences. It is crucial for companies to represent themselves for the external world, and recording it can help the companies to make those speeches better and effective.
Elite Medical Transcription (EMT) offers high quality, low error rate, medical transcriptions. EMT will concentrate on two market segments: physicians practicing alone and small practices of psychologists. These two market segments are the most reliable consumers of outside transcription services.
Luckily, there are many corporate transcription companies and freelance transcriptionists worldwide that can help. Plus, to make it even more convenient, there are even software solutions that can help you.
The only challenge is finding your preferred business transcription services that can offer the best quality for the budget that you had in mind.
How Can Business Transcription Help You?
As it was said before, all the customer calls that are recorded alone amount to hours of audio files that are challenging to store.
Then, there is also valuable data discussed during meetings, presentations, podcasts, lectures, and conference calls. By opting to get these audio and video files transcribed, you can improve your security.
You can keep valuable data, like decisions made during a conference call or important lecture notes, on record. With regards to meetings, simply opting to rely on the minutes might not be enough.
According to Attentive, only around 37% of meetings in the US use agendas. So in many instances, minutes can skip key information. Or it could be misunderstood, whereas commercial transcripts give you the full context.
Not only does it become difficult to save all this data, but another challenge is to look up specific information, especially if you have hours of audio or video files.
By getting your audio and video files transcribed, your staff will no longer have to waste time having to listen to long conference calls. Instead, they can read the business transcription and get the gist of the meeting much faster.
Thus, a corporate transcription service can help your business. It is helping us to improve and streamline its internal communication.
All things considered, every business needs to organize and filter its content efficiently. So that they can share it with their employees, stakeholders, or customers. And, one of the most cost-effective and affordable pricing plan solutions to that problem is to get the files transcribed.
Tips For Selecting The Best Business Transcription Services
As a business owner yourself, you know only too well that reviews matter.
Therefore, before hiring a company that can help you with commercial transcripts. First, create a shortlist of a few companies that boast good reviews.
- You can either ask other businesses for reviews or simply complete a quick online search.
- Then, after you have drawn up a shortlist of a couple of companies, be sure to request a quote so that you can weigh up the costs. Like with most services, quality and costs can differ significantly!
- That being said, if the quality of your audio files that need to be transcribed is below par, the final product will also be affected.
So, be sure to ask the company or transcriptionist in advance if the quality of your recording is adequate.
Examples Of Corporate Transcription Companies
In today’s day and age, the majority of businesses choose to do their transcription job remote as it helps to boost their efficiency.
Plus, as companies, in particular, the legal and medical fields. They have more video and audio files that need to be transcribed; it makes sense to follow this route.
TransPerfect Transcriptions and GMR Transcription are two examples of companies that can offer manual transcription services. The transcriptionists in there can help you to transcribe meeting minutes, conferences, seminars. And also conference calls to mention only a few examples.
However, it does come at a cost.
The latter offers a standard turnaround time of three to five days at a starting rate of $2 per recorded minute of clear audio.
There are faster and more cost-effective solutions available than manual business transcription companies. Businesses can also look at transcription software for multiple voices like Audext instead.
What`s another major advantage of opting for Audext corporate transcription software instead? It is a process that can be completed in just a couple of steps.
- Simply “Sign in” and press “New Upload”;
- Name the speakers, select the language;
- Submit the file and wait for the transcription.
How To Start A Transcription Business
For example, if you would like to transcribe a conference call, you simply need to offer the audio recording in the right format and then upload it. This means that there is no need first to send an inquiry email and wait for a response.
Though, the best part is that your conference call will be converted into text format in just a couple of minutes (as opposed to three to five days). So, you end up getting same-day service for a fraction of the cost.
Business Transcription Changing The Game
At the end of the day, a business transcription service can transcribe your audio files much faster (and accurately) than one of your employees.
Plus, is it really fair to burden an in-house staff member? They do not have the necessary skills with another task in addition to all his/her other primary responsibilities. Of course, business transcription companies will deal with it better.
Instead, it will make more sense to enlist the services of a company or invest in a software solution that can help you on an as-needed basis.
Follow this route, so you can also avoid extra overheads as you do not need to buy expensive equipment.
Sound pretty attractive, isn’t it? Do not hesitate to try it now!
In setting up a transcription business, free transcription software is a necessity. But this kind of software is also indispensable tools for those who have decided to leave regular employment and become home based virtual assistants. There are programs that need to be purchased, but why opt for those when you can just download equally effective tools for free? Here are ten of the best options available for download. It is up to you to examine the pros and cons of each and decide which fit your needs. All of these platforms are fully automated systems that do not need additional personnel to run, and most are pretty straightforward and require nothing more than basic computing skills.
10. Listen N Write
Listen N Write is a standard transcription software that is designed for MP3 and WAV files. It does not take up so much space in your computer, yet it has the basic capabilities expected of any transcriptions software, including playback, text editing, key control and book marks. Your transcription tasks are significantly simplified and the tool is effective in helping you write what you are listening to as fast and as accurately as you need to. But you need to work hard still, because it has no automatic transcription features nor does it have voice or speech recognition technology.
The VoxSigma suite is an offering from Vocapia Research. It has multiple language capabilities, and among the world languages it supports are Spanish, French, Arabic, Russian, Dutch, German, English, Mandarin, and Portuguese. This software is intended for professional use and for hefty workloads. It works best in dealing with challenges such as transcribing a speech recording with a noisy background. It is also designed to deal with loads and loads of audio and video files that need transcription in real-time or in batches. The VoxSigma suite is suited to the requirements of call-center data transcription.
8. Enhilex Medical Transcription Software
The Enhilex Medical transcription software is more than a tool for medical transcriptionist. It is also great for word and folder listing and in managing related organizing tasks. Your folders will self sort and there is no limit to the words and folders that it can manage. The full version will cost you a few dollars, but the trial version is absolutely free.
InqScribe also supports multiple languages and has the capacity insert time codes and utilize analysis codes. It is simple to use and very flexible such that the strengths of the user are maximized. You can view a video and transcribe it using one window. One distinguishing feature of InqScribe is its capacity to creating subtitled movies. Why not convert your transcribed work into a movie with subtitles? You can also use a foot pedal for controls, leaving both hands to type. In this way, you get to complete your workload and finish deadlines on time.
6. Dragon NaturallySpeaking
What is “Dragon Naturally Speaking?” This innovative software is offered by Nuance Communications. Its Mac version is called “Dragon Dictate.” This tool has three main functions, namely command input, dictation, and text-to-speech. This program has voice recognition software that becomes handy in a network set-up as it has good voice profiling capacity. You may use this to dictate text that is soon transcribed in written form. Customization of commands is allowed in the Pro version.
5. MacSpeech Scribe
For those who prefer to use Apple hardware and software, MacSpeech Scribe is our recommendation. It is a very efficient and smart tool to use, and guarantees fast transcription speeds. Its main function is to transcribe recorded dictation by a single speaker that is saved in any of the following standard audio file types: wav, .mp4, .m4a, .m4v, .aif, and aiff. This program can process recording made using any handheld devices for as long as they are in the supported formats. Nuance Communications owns this software now.
HyperTRANSCRIBE by Research Ware is an easy to use tool for a huge array of video files and audio files. This tool employs QuickTime to play various media formats, including .MP3, MPEG, WAV and AVI. HyperTRANSCRIBE is one of the most convenient transcription programs available in the market today, and it comes with a pedal, freeing your hands for typing. This tool is guaranteed to give you the speed that you need in transcribing audio file to text documents pronto.
MAXQDA is a text analysis software that does an effective and efficient comparative analysis of audio or video and document files for assessment purposes. And since MAXQDA has its own built-in media player, professional-level transcription can be done directly. Very handy transcription tools are provided, such as pause and playback, sync mode, time stamps, etc. The output from this program may also be used in another transcription software.
Another transcription software that is guaranteed to ease out the challenges of the job is EureScribe. This program supports many audio and video formats such as WMA, WAV, MPEG, AVI, DVD, and MP3. Keyboard shortcuts make the job much faster than it would be if you’d use a lot of the mouse. Text transcriptions are save in RTF format or as subtitles.
1. Express Scribe
Whether your system runs on Mac or PC, the Express Scribe transcription tool with it foot pedal control is sure to assist you in coming up with a professional job every single time. You can also opt to just use the hot keys, of course, but you can maximize all the features of this program for fast results. And you won’t have to pay a single penny for multi-channel control, file management, and playback features.