Microsoft Word Transcribe Audio

Click the 'Play' button to play a few seconds of the audio file, and then click 'Pause,' playing only as much as you can transcribe at one time. Step 9 Click anywhere in the Word window, and type the words you just heard. You can have Word transcribe audio that you record directly within Word. Sign in to Microsoft 365, and open Word. In the “Home” tab, click the arrow next to “Dictate” and then select “Transcribe” from the menu that appears. If this is your first time using the feature, you’ll need to give Microsoft permission to access your microphone. The “Transcribe” pane will open in the right-hand side of the window.

Office 365 subscribers who use Microsoft Word for the web, will now have a transcription option. The new feature allows you to transcribe recorded audio and video files, as well as live meetings, in the web version of Word.

Interested in giving it a try? Here’s a step-by-step guide on how to use Transcribe in Word. Additionally, find out how it stacks up to the competition.

Step 1: Activate transcription feature

To activate the transcription feature in Microsoft Word, click the arrow next to the blue microphone. It’s on the right-hand side of the main toolbar.

When the dropdown menu appears, select “transcribe.”

This will open the transcribe pane.

Step 2: Upload recorded audio or start a new recording

Microsoft Word allows you to upload and transcribe .mp4, .m4a, .mp3, or .wav files. When you click on “upload file,” a screen will appear allowing you to select an audio file from your computer.

On the other hand, if you want to transcribe a meeting in real-time, click “start recording.” Microsoft Word will then begin to record and distinguish between the speakers.

If you need to take a break but don’t want to end the recording, click the pause button.

When you’re ready to start up again, click the microphone button.

Once your meeting is over or your uploaded audio is ready, select “save and transcribe.” This will save the recording to the transcribed files folder in OneDrive and begin the transcription.

Step 3: Edit the transcription

Once Word has transcribed your audio, it will give you an editable record of the conversation. It won’t be perfect and you will find errors.


To help you clean up the file, Microsoft allows you to access the full recording and time-stamped clips from each speaker.

You can play, pause, and adjust the playback speed of the recording using the controls in the transcribe pane. To listen to one of the clips, click on the timestamp.

If you come across an error, you can edit the transcription by clicking the pencil icon next to the section you want to change. Once you click it, a cursor will appear in the text and you can make changes.

When you finish, click the checkmark to save your corrections. If you don’t want to make any changes, click the “X” button to cancel.

Step 4: Import the transcription

Once you’re done editing, you can import either the entire transcription, or individual sentences, into your Word document.

To import the full transcript, click “add all to document.” If you want to import a single quote, click the plus sign that appears when you hover over a section of the transcript.

After you import the transcription, you can share the Word document as normal, allowing others to access it.

The new feature is pretty simple and straight-forward but it’s only available to Microsoft 365 subscribers. And it wasn’t the only feature recently released. Enhanced voice commands in Word also came out to simplify the process of dictating and editing your documents. The new commands allow you to bold sentences, delete words, and more using your voice.

Microsoft Word Transcribe Audio

But how does the transcription service stack up to the competition?

Microsoft Transcription Isn’t the Best Out There

If you’re a subscriber, Microsoft’s 365 transcription feature can help you transcribe audio, but its accuracy falls short. Users will see an average word error rate (WER) of 16.51%. While better than Amazon’s speech recognition technology with an 18.42% WER, it falls behind’s automatic (AI generated) transcription service offering a 14.22% WER. Microsoft also doesn’t offer support if you’d prefer to skip the transcript editing altogether, such as’s 99% accurate human transcription option.

Rev’s 50,000 human transcriptionists actually train the speech recognition engine to be the best in the world, and no other transcription service or company has that kind of training process. Rev AI, Rev’s speech recognition transcription service, and Zoom Live Captioning service all run off Rev’s world-class speech to text artificial intelligence.

For transcriptions with world-leading accuracy, beating Google, Microsoft, and Amazon speech recognition technology, browse’s full suite of transcription services.

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Any student who needs to transcribe a lecture or a journalist (ahem) who needs to take notes on a hearing faces the tedious task of typing super fast and trying to listen at the same time. But now Microsoft Word can do the work for us.

With the latest Microsoft 365 update, subscribers can upload an existing audio recording to be transcribed or record a live conversation inside of Microsoft Word. The program can also detect if different people are speaking during a conversation, and it will create a time-stamped transcript of what was said. If there are errors in the transcription, people can double check the audio and correct it.

The feature, called Transcribe in Word, is only available on the web version of the app for now and only Microsoft 365 subscribers can access it.

Microsoft Word Transcribe Audio

Artificial intelligence has been around for a while to help make transcriptions quicker and easier. In recent years, it's improved to have greater accuracy. There are other AI-powered transcription products on the market, including or Apple and Google's voice to text features. Google unveiled its Recorder app last year, which can perform live, searchable transcriptions for free -- but it can't identify different speakers.

For years, Microsoft Word lagged slightly behind the competition.

The feature builds upon Microsoft's already existing Dictate function, which lets you type sentences by speaking (although in Dictate, you need to specify punctuation marks).

Microsoft Word Transcribe Audio File

With Transcribe in Word, the transcript appears alongside the Word document, so you can continue typing and creating your document. You're able to pull quotes from any line of the transcript or add the entire transcript into the body of your main text.

Word is imposing a five-hour time limit per month for uploaded recordings and a 200 MB file size for each recording, but there's no limit if you directly record audio within Word.

Microsoft said in a blog post that it will bring the transcription feature to Word on mobile by the end of this year and that it is working on support for other languages besides English. There's no word on when the feature could arrive on the desktop apps for Windows and macOS.

Using Word To Transcribe Audio

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