Media Transcription

Elite’s Media Transcription Services Boosts SEO and Helps You Reach Other Content Goals

  1. Medical Transcription Schools
  2. Media Transcription Service

Media transcription from Elite Office Solutions can help you increase your readership and viewers, boost your SEO efforts, and overall attract more visitors to your website. That means you’ll get more leads, higher sales, and better reach to your target market.

Lamalle Media is a New York City based transcription company, providing high quality audio and video transcription services to clients worldwide. The transcribe feature converts speech to a text transcript with each speaker individually separated. After your conversation, interview, or meeting, you can revisit parts of the recording by playing back the timestamped audio and edit the transcription to make corrections. Media bit rate (Kbs) Allow transcription. This policy turns on Live transcription. Allow transcription is a per-user policy. This setting controls whether this specific Team's meeting can be transcribed. Live transcription shows speech-to-text of spoken content during a Teams meeting in near real time.

So how does it work? Your audio and video sources are great content for your website viewers. But first they have to find it. There are tricks to helping Google and other search engines understand your video and audio content, but they’re not perfect – and they all depend on written words. Text is the only content that is 100% viewable to Google and other search engines. That means media transcription is the only way you can be certain Google is getting the whole picture. One famous podcast boosted its SEO efforts by 6.68%. (Please see “7 Ways Media Transcription Can Help Grow Your Business” below). That number could be potentially be higher for less famous podcasts or small businesses using video content who have yet to break out since there is much more room to grow.

Elite’s Media Transcription Services Can Help Reach Your Media Goals

Elite’s media transcription services convert content from many different audio and video sources into useable written words:

  • Videos
  • Podcasts
  • Radio and TV shows
  • Webcasts and webinars
  • Recorded notes from audio and video sources
  • Any recorded event

We send your completed transcription back to you in any format you like so that it is ready to post to your website or archive. You can also get your final transcript formatted as an eye-catching PDF or some other type of document through Elite’s marketing services. With Elite’s marketing services, we can also help you edit your final transcription (for example, for caption use) or use it as source material for excerpts and other marketing materials.

7 Ways Media Transcription Can Help Grow Your Business

As mentioned above, text content is still the only content that is viewable by Google and other search engines. But there are many ways that media transcriptions can help you meet your business goals.

  • Adds content to your website and your other online presences including Facebook, LinkedIn, and more
  • Adds another layer of accessibility for people who are hard of hearing, including guidelines that follow the American Disabilities Act (https://www.ada.gov/)
  • Allows people who prefer to read your content to do so
  • Helps improve your SEO efforts – according to one report, a popular podcast was able to increase search results by 6% and links to their website by 4% simply by adding transcripts of its episodes to their website
  • Allows you to add captions to your videos – captioned videos on Facebook are viewed 12% longer, and most videos on Facebook (about 85%) are viewed on mute
  • Allows you to easily link content to other content so you can connect your audience to other information that they may enjoy
  • Use excerpts from the audio or video for SEO purposes, and link back to them to get the best of both worlds

Of course, media transcription is only useful if it’s accurate. Elite Office Solutions transcriptionists are all based in the United States so they naturally use US English for the correct spelling. We also do other types of business transcription as well as legal transcription, medical transcription, and transcription for police and law enforcement.

Contact the Media Transcription Experts

Elite Office Solutions has impressed clients since 1986 with our fast turnaround, accurate transcriptions, and reasonable rates. Contact Elite Office Solutions to find out how we can help you with your media transcription. We’ll even give you tips on how to optimize your audio and video sources to make it faster and easier for our transcriptionists to convert your media to text, saving you time and money in the long run.

All it takes is a quick phone call (800-977-8973 215-491-0400) or fill out the email form here with some basic details of your project. When it comes to media transcription,we are Elite!

Let Our Experience Work For You!

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Use meeting policies to control the features that are available to meeting participants for meetings that are scheduled by users in your organization. You can use the global (Org-wide default) policy that's automatically created or create and assign custom policies. You manage meeting policies in the Microsoft Teams admin center or by using PowerShell.

Note

For information about using roles to manage the permissions of meeting presenters and attendees, see Roles in a Teams meeting.

You can implement policies in the following ways, which affect the meeting experience for users before a meeting starts, during a meeting, or after a meeting.

Implementation typeDescription
Per-organizerWhen you implement a per-organizer policy, all meeting participants inherit the policy of the organizer. For example, Automatically admit people is a per-organizer policy. It controls whether users join the meeting directly or wait in the lobby for meetings scheduled by the user who is assigned the policy.
Per-userWhen you implement a per-user policy, only the per-user policy applies to restrict certain features for the organizer and/or meeting participants. For example, Allow Meet now in channels is a per-user policy.
Per-organizer and per-userWhen you implement a combination of a per-organizer and per-user policy, certain features are restricted for meeting participants based on their policy and the organizer's policy. For example, Allow cloud recording is a per-organizer and per-user policy. Turn on this setting to allow users to start and stop a recording.

You can edit the settings in the global policy or create and assign one or more custom policies. Users will get the global policy unless you create and assign a custom policy.

Note

Meeting details button will be available if a user has the audio conference licenses enabled or the user is allow for audio conferencing, if not, the meeting details will not be available.

Create a custom meeting policy

  1. In the left navigation of the Microsoft Teams admin center, go to Meetings > Meeting policies.
  2. Select Add.
  3. Enter a name and description for the policy. The name can't contain special characters or be longer than 64 characters.
  4. Choose the settings that you want.
  5. Select Save.

For example, say you have a bunch of users and you want to limit the amount of bandwidth that their meeting would require. You would create a new custom policy named 'Limited bandwidth' and disable the following settings:

Under Audio & video:

  • Turn off Allow cloud recording.
  • Turn off Allow IP video.

Under Content sharing:

  • Disable screen sharing mode.
  • Turn off Allow whiteboard.
  • Turn off Allow shared notes.

Then assign the policy to the users.

Edit a meeting policy

Media

You can edit the global policy and any custom policies that you create.

  1. In the left navigation of the Microsoft Teams admin center, go to Meetings > Meeting policies.
  2. Select the policy by clicking to the left of the policy name, and then select Edit.
  3. From here, make the changes that you want.
  4. Select Save.

Note

A user can be assigned only one meeting policy at a time.

Assign a meeting policy to users

You can assign a policy directly to users, either individually or at scale through a batch assignment (if supported for the policy type), or to a group that the users are members of (if supported for the policy type).

To learn about the different ways that you can assign policies to users, see Assign policies to your users in Teams.

Note

You can't delete a policy if users are assigned to it. You must first assign a different policy to all affected users, and then you can delete the original policy.

Meeting policy settings

Select an existing policy on the Meeting policies page or select Add to add a new policy. Configure settings for the following.

Meeting policy settings - General

Allow Meet now in channels

Allow Meet now is a per-user policy and applies before a meeting starts. This setting controls whether a user can start an unplanned meeting in a Teams channel. If you turn on this setting, users can select the Meet button to start an unplanned meeting or schedule a meeting in the channel. The default value is True.

Allow the Outlook add-in

Allow the Outlook add-in is a per-user policy and applies before a meeting starts. This setting controls whether Teams meetings can be scheduled from within Outlook (Windows, Mac, web, and mobile).

If you turn off this feature, users are unable to schedule. Teams meetings when they create a new meeting in Outlook. For example, in Outlook on Windows, the New Teams Meeting option won't show up in the ribbon.

Allow channel meeting scheduling

Use the existing AllowChannelMeetingScheduling policy to control the types of events that can be created on the team channel calendars. This is a per-user policy and applies before a meeting starts. This setting controls whether users can schedule a meeting in a Teams channel. By default, this setting is turned on.

If this policy is turned off, users can't create new channel meetings. However, existing channel meetings can be edited by the organizer of the event.

Schedule a meeting will be disabled.

Channel selection is disabled.

In the channel posts page, the following features will be disabled:

  • Schedule a meeting button on the channel reply compose box.

  • Schedule a meeting button on the channel header.

In the channel calendar:

  • Add new event button on channel calendar header will be disabled.

  • Users can't drag and select a time block on the channel calendar to create a channel meeting.

  • Users can't use Keyboard shortcuts to create a meeting on the channel calendar.

In the admin center:

The channel calendar app will show up in the Microsoft apps section on the app permission policies page.

Allow scheduling private meetings

Scheduling private meetings is a per-user policy and applies before a meeting starts. This setting controls whether users can schedule private meetings in Teams. A meeting is private when it's not published to a channel in a team.

If you turn off Allow scheduling private meetings and Allow channel meeting scheduling, the Add required attendees and Add channel options are disabled for users in Teams. By default, this setting is turned on.

Allow Meet now in private meetings

This is a per-user policy and applies before a meeting starts. This setting controls whether a user can start an unplanned private meeting. By default, this setting is turned on.

Meeting policy settings - Audio & video

Allow transcription

This policy turns on Live transcription. Allow transcription is a per-user policy. This setting controls whether this specific Team's meeting can be transcribed.

Live transcription shows speech-to-text of spoken content during a Teams meeting in near real time. The text appears alongside the meeting video, including the speaker's name and a time stamp. To learn more, see View live transcription in a Teams meeting.

Currently, live transcription is supported on the Teams desktop client. Transcription is supported for spoken U.S. English. The transcript is available after the meeting on Teams desktop or web.

Here's how the Allow transcription and Allow cloud recording policy settings work together. The following table describes the values for these settings and the meeting behavior.

Allow transcriptionAllow cloud recordingBehavior
OnOnThe Start transcription option is available in Teams meetings. The meeting organizer or meeting participants can start and stop transcription. The Start recording option is available in Teams meetings. The meeting organizer or meeting participants can start and stop recording.
OnOffThe Start transcription option is available in Teams meetings. The Start recording option isn't available in Teams meetings.
OffOnThe Start recording option is available in Teams meetings. The Start transcription option isn't available in Teams meetings.
OffOffRecording and transcription aren't available in Teams meetings.

Allow cloud recording

Allow cloud recording is controlled at a per-user policy. This setting controls whether a user can record. The recording can be started by the meeting organizer or by another meeting participant if their specific policy setting is turned on and if they're an authenticated user from the same organization as the organizer.

People outside your organization, such as federated and anonymous users, can't start the recording. Guest users can't start or stop the recording.

Let's look at the following example.

UserMeeting policyAllow cloud recording
DanielaGlobalOff
AmandaLocation1MeetingPolicyOn
John (external user)Not applicableNot applicable

Daniela, even if she were the organizer can't record because her policy is set to off. Amanda, who has the policy setting enabled, can record meetings, including those organized by Daniela. If Amanda were to organize a meeting, she'll be able to record that meeting. However, Daniela, who has the policy setting disabled, and John who is an external user, can't record that meeting.

To learn more about cloud meeting recording, see Teams cloud meeting recording.

Mode for IP audio

Mode for IP audio is a per-user policy. This setting controls whether audio can be turned on in meetings and group calls. Here are the values for this setting.

Setting valueBehavior
Outgoing and incoming audio enabledOutgoing and incoming audio is allowed in the meeting. This is the default setting.
DisabledOutgoing and incoming audio is turned off in the meeting.

If set to Disabled for a user, that user can still schedule and organize meetings but can't use audio. To join a meeting, the user has to dial in through the Public Switched Telephone Network (PSTN) or have the meeting call to join the user by phone. Meeting participants who don't have any policies assigned (for example, anonymous participants) have this set to Outgoing and incoming audio enabled by default. On Teams mobile clients, if this setting is disabled, the user has to dial in to the meeting through the PSTN.

This setting doesn't apply to 1:1 calls. To restrict 1:1 calls, configure a Teams calling policy and turn off the Make private calls setting. This setting also doesn't apply to conference room devices such as Surface Hub and Microsoft Teams Rooms devices.

This setting isn't yet available for Microsoft 365 Government Community Cloud (GCC), GCC High, or Department of Defense (DoD) environments.

To learn more, see Manage audio/video for meeting participants.

Mode for IP video

Mode for IP video is a per-user policy. This setting controls whether video can be turned on in meetings and group calls. Here are the values for this setting.

Setting valueBehavior
Outgoing and incoming video enabledOutgoing and incoming video is allowed in the meeting is the default setting.
DisabledOutgoing and incoming video is turned off in the meeting. On Teams mobile clients, users can't share videos or photos in the meeting.
If Mode for IP audio is disabled, then Mode for IP video will also remain disabled.

If set to Disabled for a user, that user can't turn on video or view videos shared by other meeting participants. Meeting participants who don't have any policies assigned (for example, anonymous participants) have this set to Outgoing and incoming video enabled by default.

This setting doesn't apply to conference room devices such as Surface Hub and Microsoft Teams Rooms devices.

This setting isn't yet available for Microsoft 365 Government Community Cloud (GCC), GCC High, or Department of Defense (DoD) environments.

Note

Keep in mind that this setting controls both outgoing and incoming video whereas the Allow IP video setting controls outgoing video. To learn more, see Which IP video policy setting takes precedence? and Manage audio/video for meeting participants.

To learn more, see Manage audio/video for meeting participants.

Allow IP video

Allow IP video is a combination of a per-organizer and per-user policy. Video is a key component to meetings. In some organizations, admins might want more control over which users' meetings have video. This setting controls whether video can be turned on in meetings hosted by a user and in 1:1 and group calls started by a user. On Teams mobile clients, this setting control whether users can share photos and videos in a meeting.

Meetings organized by a user who has this policy setting enabled, allow video sharing in the meeting by the meeting participants, if the participants also have the policy setting enabled. Meeting participants who don't have any policies assigned (for example, anonymous and federated participants) inherit the policy of the meeting organizer.

Note

Keep in mind that this setting controls outgoing video whereas the Mode for IP video setting controls both outgoing and incoming video. To learn more, see Which IP video policy setting takes precedence? and Manage audio/video for meeting participants.

Teams desktop and web clientTeams mobile client

Let's look at the following example.

UserMeeting policyAllow IP video
DanielaGlobalOn
AmandaLocation1MeetingPolicyOff

Meetings hosted by Daniela allow video to be turned on. Daniela can join the meeting and turn on video. Amanda can't turn on video in Daniela's meeting, because Amanda's policy is set to not allow video. Amanda can see videos shared by other participants in the meeting.

In meetings hosted by Amanda, no one can turn on video, regardless of the video policy assigned to them. This means Daniela can't turn on video in Amanda's meetings.

If Daniela calls Amanda with video on, Amanda can answer the call with audio only. When the call is connected, Amanda can see Daniela's video, but can't turn on video. If Amanda calls Daniela, Daniela can answer the call with video and audio. When the call is connected, Daniela can turn on or turn off her video, as needed.

To learn more, see Manage audio/video for meeting participants.

Which IP video policy setting takes precedence

For a user, the most restrictive policy setting for video takes precedence. Here's some examples.

Allow IP videoMode for IP videoMeeting experience
Organizer: On
Participant: On
Participant: DisabledThe Mode for IP video setting takes precedence. The participant who is assigned this policy can't turn on or view videos shared by others.
Organizer: On
Participant: On
Participant: Outgoing and incoming video enabledThe participant who is assigned this policy can turn on or view videos shared by others.
Organizer: On
Participant: Off
Participant: Outgoing and incoming video enabledThe Allow IP video setting takes precedence. Participants can only see incoming video and can't send outgoing video.
Organizer: On
Participant: Off
Participant: DisabledThe Mode for IP video setting takes precedence. The participant can't see incoming or outgoing video.
Organizer: OffThe Allow IP video setting takes precedence because it's turned off for the organizer. No one can turn on video in meetings organized by the user who is assigned this policy.

Manage audio/video for meeting participants

If you want to...Set the following policy settings
Disable audio and video for participants in meetingsMode for IP audio: Disabled
Mode for IP video: Disabled
Allow IP video: N/A
Enable only incoming video and audio for participants in meetingsMode for IP audio: Outgoing and incoming audio enabled
Mode for IP video: Outgoing and incoming video enabled
Allow IP video: Off
Disable video for participants in meetings (participants have audio only)Mode for IP audio: Enable outgoing and incoming audio
Mode for IP video: Disabled
Allow IP video: N/A
Enable audio and video for participants in meetingsMode for IP audio: Outgoing and incoming audio enabled (default)
Mode for IP video: Outgoing and incoming video enabled (default)
Allow IP video: On (default)

The most restrictive policy between the meeting organizer’s policy and the user’s policy applies. For example, if an organizer has a policy that restricts video and a user’s policy doesn't restrict video, meeting participants inherit the policy of the meeting organizer and don't have access to video in meetings. This means that they can join the meeting with audio only.

Note

When a user starts a group call to join by phone, the Use phone for audio screen doesn't appear. This is a known issue that we're working to resolve. To work around this issue, select Phone audio under Other join options.

Teams mobile clients

For users on Teams mobile clients, the ability to share photos and videos during a meeting is determined by the Allow IP video or IP video mode setting. Depending on which policy setting takes precedence, the ability to share videos and photos won't be available. This doesn't affect screen sharing, which you configure using a separate Screen sharing mode setting. Additionally, you can set a Teams mobility policy to prevent mobile users from using IP video over a cellular connection, which means they must use a WiFi connection.

Media bit rate (Kbs)

This is a per-user policy. This setting determines the total average media bit rate for audio, video, and video-based app sharing transmissions in calls and meetings for the user. It's applied to both the uplink and downlink media traversal for users in the call or meeting. This setting gives you granular control over managing bandwidth in your organization. Depending on the meetings scenarios required by users, we recommend having enough bandwidth in place for a good quality experience. The minimum value is 30 Kbps and the maximum value depends on the meeting scenario. To learn more about the minimum recommended bandwidth for good quality meetings, calls, and live events in Teams, see Bandwidth requirements.

If there isn't enough bandwidth for a meeting, participants see a message that indicates poor network quality.

For meetings that need the highest-quality video experience, such as CEO board meetings and Teams live events, we recommend you set the bandwidth to 10 Mbps. Even when the maximum experience is set, the Teams media stack adapts to low-bandwidth conditions when certain network conditions are detected, depending on the scenario.

Meeting policy settings - Content sharing

Screen sharing mode

Note

This feature is still in development. Screen sharing is a per-participant policy, however, it can be affected by the organizer's screen sharing settings, as described in this section.

This setting controls whether desktop and/or window sharing is allowed in the user's meeting. Meeting participants who don't have any policies assigned (for example, anonymous, guest, B2B, and federated participants) inherit the policy of the meeting organizer.

Setting valueBehavior
Entire screenFull desktop sharing and application sharing are allowed in the meeting
Single applicationApplication sharing is allowed in the meeting
DisabledScreen sharing and application sharing turned off in the meeting.

Let's look at the following example.

UserMeeting policyScreen sharing mode
DanielaGlobalEntire screen
AmandaLocation1MeetingPolicyDisabled

Meetings hosted by Daniela allow meeting participants to share their entire screen or a specific application. If Amanda joins Daniela's meeting, Amanda can't share her screen or a specific application as her policy setting is disabled. In meetings hosted by Amanda, no one is allowed to share their screen or a single application, regardless of the screen sharing mode policy assigned to them. This means that Daniela can't share her screen or a single application in Amanda's meetings.

Currently, users can't play video or share their screen in a Teams meeting if they're using Google Chrome.

Allow a participant to give or request control

This is a per-user policy. This setting controls whether the user can give control of the shared desktop or window to other meeting participants. To give control, hover over the top of the screen.

If this setting is turned on for the user, the Give Control option is displayed in the top bar in a sharing session.

If the setting is turned off for the user, the Give Control option isn't available.

Let's look at the following example.

UserMeeting policyAllow participant to give or request control
DanielaGlobalOn
BabekLocation1MeetingPolicyOff

Daniela can give control of the shared desktop or window to other participants in a meeting organized by Babek whereas Babek can't give control to other participants.

To use PowerShell to control who can give control or accept requests for control, use the AllowParticipantGiveRequestControl cmdlet.

Note

To give and take control of shared content during sharing, both parties must be using the Teams desktop client. Control isn't supported when either party is running Teams in a browser. This is due to a technical limitation that we're planning to fix.

Allow an external participant to give or request control

This is a per-user policy. Whether an organization has this set for a user doesn't control what external participants can do, regardless of what the meeting organizer has set. This parameter controls whether external participants can be given control or request control of the sharer's screen, depending on what the sharer has set within their organization's meeting policies. External participants in Teams meetings can be categorized as follows:

  • Anonymous user
  • Guest users
  • B2B user
  • Federated user

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Whether federated users can give control to external users while sharing is controlled by the Allow an external participant to give or request control setting in their organization.

To use PowerShell to control whether external participants can give control or accept requests for control, use the AllowExternalParticipantGiveRequestControl cmdlet.

Allow PowerPoint sharing

This is a per-user policy. This setting controls whether the user can share PowerPoint slide decks in a meeting. External users, including anonymous, guest, and federated users, inherit the policy of the meeting organizer.

Let's look at the following example.

UserMeeting policyAllow PowerPoint sharing
DanielaGlobalOn
AmandaLocation1MeetingPolicyOff

Amanda can't share PowerPoint slide decks in meetings even if she's the meeting organizer. Daniela can share PowerPoint slide decks even if the meeting is organized by Amanda. Amanda can view the PowerPoint slide decks shared by others in the meeting, even though she can't share PowerPoint slide decks.

Allow whiteboard

This is a per-user policy. This setting controls whether a user can share the whiteboard in a meeting. External users, including anonymous, B2B, and federated users, inherit the policy of the meeting organizer.

Let's look at the following example.

UserMeeting policyAllow whiteboard
DanielaGlobalOn
AmandaLocation1MeetingPolicyOff

Amanda can't share the whiteboard in a meeting even if she's the meeting organizer. Daniela can share the whiteboard even if a meeting is organized by Amanda.

Allow shared notes

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This is a per-user policy. This setting controls whether a user can create and share notes in a meeting. External users, including anonymous, B2B, and federated users, inherit the policy of the meeting organizer. The Meeting Notes tab is supported in meetings with up to 100 participants.

Let's look at the following example.

UserMeeting policyAllow shared notes
DanielaGlobalOn
AmandaLocation1MeetingPolicyOff

Daniela can take notes in Amanda's meetings and Amanda can't take notes in any meetings.

Meeting policy settings - Participants & guests

These settings control which meeting participants wait in the lobby before they are admitted to the meeting and the level of participation they are allowed in a meeting.

Note

Options to join a meeting will vary, depending on the settings for each Teams group, and the connection method. If your group has audio conferencing, and uses it to connect, see Audio Conferencing. If your Teams group doesn't have audio conferencing, refer to Join a meeting in Teams.

Let anonymous people start a meeting

This is a per-organizer policy that allows for leaderless conferencing meetings. This setting controls whether anonymous users can join the meeting without an authenticated user from the organization in attendance. By default, this setting is turned off which means anonymous users will wait in the lobby until an authenticated user from the organization joins the meeting.

Note

If this setting is turned off and an anonymous user joins the meeting first and is placed in the lobby, an organization user must join the meeting with a Teams client to admit the user from the lobby. There are no lobby controls available for dialed in users.

Automatically admit people

This is a per-organizer policy. This setting controls whether people join a meeting directly or wait in the lobby until they are admitted by an authenticated user. This setting does not apply to dial-in users.

Meeting organizers can select Meeting Options in the meeting invitation to change this setting for each meeting they schedule.

Note

In the meeting options the setting is labeled 'Who can bypass the lobby'. If you change the default setting for any user, it will apply to all new meetings organized by that user and any prior meetings where the user didn't modify Meeting options.

Setting valueJoin behavior
EveryoneAll meeting participants join the meeting directly without waiting in the lobby. This includes authenticated users, external users from trusted organizations (federated), guests, and anonymous users.
People in my organization, trusted organizations, and guestsAuthenticated users within the organization, including guest users and the users from trusted organizations, join the meeting directly without waiting in the lobby. Anonymous users wait in the lobby.
People in my organization and guestsAuthenticated users from within the organization, including guest users, join the meeting directly without waiting in the lobby. Users from trusted organizations and anonymous users wait in the lobby. This is the default setting.
Organizer onlyOnly meeting organizers can join the meeting directly without waiting in the lobby. Everyone else, including authenticated users within the organization, guest users, users from trusted organizations and anonymous users must wait in the lobby.
People in my organizationAuthenticated users from within the organization, excluding guest users, join the meeting directly without waiting in the lobby. Guests and users from trusted organizations and anonymous users wait in the lobby.

Allow dial-in users to bypass the lobby

This is a per-organizer policy. This setting controls whether people who dial in by phone join the meeting directly or wait in the lobby regardless of the Automatically admit people setting. By default, this setting is turned off. When this setting is turned off, dial-in users will wait in the lobby until an organization user joins the meeting with a Teams client and admits them. When this setting is turned on, dial-in users will automatically join the meeting when an organization user joins the meeting.

Note

If a dial-in user joins a meeting before an organization user joins the meeting, they will be placed in the lobby until an organization user joins the meeting using a Teams client and admits them. If you change the default setting for any user, it will apply to all new meetings organized by that user and any prior meetings where the user didn't modify Meeting options.

Allow team members to bypass the lobby

Meeting policies have a setting for letting team members bypass the meeting lobby. We've added the EveryoneInCompanyExcludingGuests option for people in the organization to bypass the lobby but exclude guest users from bypassing the lobby.

Enable live captions

This is a per-user policy and applies during a meeting. This setting controls whether the Turn on live captions option is available for the user to turn on and turn off live captions in meetings that the user attends.

Setting valueBehavior
Disabled but the user can overrideLive captions aren't automatically turned on for the user during a meeting. The user sees the Turn on live captions option in the overflow (...) menu to turn them on. This is the default setting.
DisabledLive captions are disabled for the user during a meeting. The user doesn't have the option to turn them on.

Allow chat in meetings

This is a per-participant setting. This setting controls whether meeting chat is allowed in the user's meeting.

Meeting policy settings - Designated presenter role mode

This is a per-user policy. This setting lets you change the default value of the Who can present? setting in Meeting options in the Teams client. This policy setting affects all meetings, including Meet Now meetings.

The Who can present? setting lets meeting organizers choose who can be presenters in a meeting. To learn more, see Change participant settings for a Teams meeting and Roles in a Teams meeting.

You can edit an existing Teams meeting policy by using the Set-CsTeamsMeetingPolicy cmdlet. Or, create a new Teams meeting policy by using the New-CsTeamsMeetingPolicy cmdlet and assign it to users.

To specify the default value of the Who can present? setting in Teams, set the DesignatedPresenterRoleMode parameter to one of the following settings:

  • EveryoneUserOverride: All meeting participants can be presenters. This is the default value. This parameter corresponds to the Everyone setting in Teams.
  • EveryoneInCompanyUserOverride: Authenticated users in the organization, including guest users, can be presenters. This parameter corresponds to the People in my organization setting in Teams.
  • OrganizerOnlyUserOverride: Only the meeting organizer can be a presenter and all meeting participants are designated as attendees. This parameter corresponds to the Only me setting in Teams.

Additionally, you can edit this policy in the Teams admin center.

Keep in mind that after you set the default value, meeting organizers can still change this setting in Teams and choose who can present in the meetings that they schedule.

Meeting policy settings - Meeting attendance report

This is a per-user policy. This setting controls whether meeting organizers can download the meeting attendance report.

Currently, you can only use PowerShell to configure this policy setting. You can edit an existing Teams meeting policy by using the Set-CsTeamsMeetingPolicy cmdlet. Or, create a new Teams meeting policy by using the New-CsTeamsMeetingPolicy cmdlet and assign it to users.

To enable a meeting organizer to download the meeting attendance report, set the AllowEngagementReport parameter to Enabled. When enabled, the option to download the report is displayed in the Participants pane.

To prevent a meeting organizer from downloading the report, set the parameter to Disabled. By default, this setting is disabled and the option to download the report isn't available.

Meeting policy settings - Meeting provider for Islands mode

This is a per-user policy. This setting controls which Outlook meeting add-in is used for users who are in Islands mode. You can specify whether users can only use the Teams Meeting add-in or both the Teams Meeting and Skype for Business Meeting add-ins to schedule meetings in Outlook.

You can only apply this policy to users who are in Islands mode and have the AllowOutlookAddIn parameter set to True in their Teams meeting policy.

Currently, you can only use PowerShell to set this policy. You can edit an existing Teams meeting policy by using the Set-CsTeamsMeetingPolicy cmdlet. Or, create a new Teams meeting policy by using the New-CsTeamsMeetingPolicy cmdlet and assign it to users.

To specify which meeting add-in you want to be available to users, set the PreferredMeetingProviderForIslandsMode parameter as follows:

  • Set the parameter to TeamsAndSfB to enable both the Teams Meeting add-in and Skype for Business add-in in Outlook. This is the default value.

  • Set the parameter to Teams to enable only the Teams Meeting add-in in Outlook. This policy setting ensures that all future meetings have a Teams meeting join link. It doesn't migrate existing Skype for Business meeting join links to Teams. This policy setting doesn't affect presence, chat, PSTN calling, or any other capabilities in Skype for Business, which means that users will continue to use Skype for Business for these capabilities.

    If you set the parameter to Teams, and then switch back to TeamsAndSfB, both meeting add-ins are enabled. Existing Teams meeting join links won't be migrated to Skype for Business. Only Skype for Business meetings scheduled after the change will have a Skype for Business meeting join link.

Meeting policy settings - Video filters mode

This is a per-user policy. This setting controls whether users can customize their video background in a meeting.

Currently, you can only use PowerShell to set this policy. You can edit an existing Teams meeting policy by using the Set-CsTeamsMeetingPolicy cmdlet. Or, create a new Teams meeting policy by using the New-CsTeamsMeetingPolicy cmdlet, and then assign the policy to users.

To specify whether users can customize their video background in a meeting, set the VideoFiltersMode parameter as follows:

Setting value in PowerShellBehavior
NoFiltersUser can't customize their video background.
BlurOnlyUsers can blur their video background.
BlurandDefaultBackgroundsUser has the option to blur their video background or choose from the default set of images to use as their background.
AllFiltersUser has the option to blur their video background, choose from the default set of images, or upload custom images to use as their background.

Important

Images uploaded by users aren't screened by Teams. When you use the AllFilters setting, you should have internal organization policies to prevent users from uploading offensive or inappropriate images, or images your organization don't have rights to use for Teams meeting backgrounds.

Note

These features are not available for all Teams clients. For more information, see the Video and backgrounds title in Meetings and live events.

Meeting policy settings - Meeting reactions

The AllowMeetingReactions setting can only be applied using PowerShell. There is no option to toggle AllowMeetingReactions on or off from the Teams admin center.

Meeting reactions are Off by default. Turning off reactions for a user doesn't mean that a user can't use reactions in meetings they schedule. The meeting organizer can still turn on reactions from the meeting option page, regardless of the default setting.

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