Legal Transcription Companies

Legal transcription services are also subject to the same Planet Depos quality review process as our general court reporting transcripts. Your transcription needs are met with the same high standards of accuracy, expediency, and responsiveness. No matter what the language, Multilingual Connections provides accurate, affordable and timely transcription services for sheriff’s departments, police departments, district attorneys, departments of corrections, law firms, attorneys, paralegals and legal assistants. Word-4-Word Transcription - Legal transcription service specializing in four-track machine system and also regular tape machines. Currently our office is doing mostly workers' compensation proceedings, but we have also done extensive work in child support hearings and motor vehicle hearings.

This post may contain affiliate links. See my disclosure for more info.

As a Canadian looking for work-from-home transcription jobs, it can be frustrating: It seems like all the transcription companies are located in the U.S.!

However, if you dig a bit deeper, you’ll find that there are some good online transcription jobs just for us Canucks. Many Canadian transcription companies are small businesses that offer lesser-known and higher-paying opportunities than you’ll find on most generic “transcription jobs” lists.

So for this post, I’ve compiled a list of 31 (and counting) Canadian transcription companies that hire independent contractors for general and legal transcription work. If you’re interested in training as a general or legal transcriptionist, I recommend the Transcribe Anywhere online transcription training, which is AAERT-approved.

Some of the following companies also hire for captioning, subtitling, translation, proofreading, data entry, and other remote freelance positions. (For more information about the many online job opportunities that are available besides transcription, see my recent post.)

Note that all the companies I’ve included in this particular list are Canada based. There are also companies outside of Canada that hire Canadians: Check out my list of 75+ freelance transcription jobs and do a Ctrl + F and search for the keyword “Canada,” “worldwide,” or “international” to find them.

Also keep in mind that although some companies advertise as hiring in the U.S., sometimes they’re open to taking on qualified Canadian applicants. So when in doubt, you can try your luck by sending an email to ask.

Help me keep this list accurate and up to date for the transcription community. Contact me regarding info that should be added, edited, or removed.

What you’ll need to work for Canadian transcription companies

If you’re just getting started in transcription, I recommend the following equipment:

  • Transcription software. You can get professional transcribing software for free here.
  • Foot pedal. I like the Infinity USB pedal because it’s compatible with most of the software that transcription companies use.
  • Transcription headset. The Spectra USB headset with volume control is one of the most popular headsets among professional transcriptionists.
  • The latest version of Microsoft Word. By subscribing to Office 365, you can save all your work online and you’ll always have the latest version of Microsoft Word and other Office products.

You can save a lot of money on equipment by purchasing a transcription bundle that includes Express Scribe software, an Infinity pedal, and a Spectra headset.

Now on to the list of online transcription jobs for Canadians!

ACE Reporting

URL: https://www.acereporting.ca/career-opportunities/

Company location: Edmonton, AB

ACE Reporting, a Veritext company, provides court reporting, transcription (legal and general) and CART/captioning services throughout Alberta and the Northwest Territories. They’re affiliated with Royal Reporting Services Ltd., another company on this list. ACE hires legal transcriptionists and proofreaders. To work with them, you must be able to pass a series of tests in typing, grammar, spelling, and punctuation. You must be willing to work evenings and weekends and deliver transcripts within strict timelines. Legal transcription or proofreading experience is an asset. You’ll also need to pass a security clearance. To apply, fill out the online application form at the above URL and attach your resume.

Aportto Translation

URL: https://www.aportto.com/contact-us

Company location: Vancouver, BC; Calgary, AB

According to the website, Aportto specializes in “large translation projects across different subjects as well as certified document translations.” They also provide general transcription services. Their clients include government organizations, non-profit organizations, educational institutions, and companies.

Art One Translations

URL: https://www.artonetranslations.com/free-quote/

Company location: Vancouver, BC; San Francisco, CA

Art One provides translation and localization services. They also transcribe business, academic, legal, medical, and media content. Art One remote staff “live in the same countries as their translations’ target audience.” Their transcribers are “professionals who are also highly-skilled writers.”

CopyWrite Transcription

URL: https://www.copywritetranscription.ca/contact/

Company location: Vancouver, BC

This company specializes in security and law enforcement transcription. They also provide a variety of general transcription services, including in the insurance, entertainment, and market research industries. Also, the company offers proofreading and editing, document formatting, copy typing, and PowerPoint presentation creation. Their transcriptionists are trained in criminal incident procedure.

Digi-Tran Inc

URL: https://tscript.com/jobs/

Company location: Calgary, AB

Digi-Tran specializes in legal transcription. To work for them, you’ll need the Infinity foot pedal. They do provide training to their transcriptionists.

Discover Us Transcription Services Inc.

URL: https://www.discover-us.ca/

Company location: Seabright, NS

This company provides court reporting and transcription services for the legal community and government departments in Nova Scotia.

Drake Recording Services Limited

URL: https://www.drakerecording.com/contact-us

Company location: Halifax, NS

This company provides recording services as well as legal and medical transcription, including certified court transcription.

Flaming Fingers Word Processing

URL: https://flamingfingers.com/contact/

Company location: Mississauga, ON

Flaming Fingers offers an array of word processing and editorial services, including document formatting, transcription (general, medical, and legal), and proofreading. Additionally, the company offers proofreading and formatting of film scripts using Final Draft software. Experienced transcriptionists should send their resume to the email address at the above URL. The company also hires certified court transcriptionists and French transcriptionists.

Flying Fingers

URL: http://www.flyingfingers.net/contact-us/

Company location: Thornhill, ON

This company provides transcription, copy typing, data entry, and real-time captioning services. They transcribe verbatim, including “outside sounds, inflections and paralanguage,” time codes, and continuous line numbers. The company has an impressive list of clients in many fields, including medical, legal, and general. According to the website, “the Flying Fingers team are experienced in their respective fields of expertise.”

Highscribe

URL: https://highscribe.com/contact/

Company location: Toronto, ON

Highscribe is a transcription service that specializes in film, television, corporate communications, and publishing. They also provide closed captioning and French subtitling services.

Island Confidential Associates

URL: https://www.islandconfidential.ca/careers/

Company location: Charlottetown, PE

This company provides a variety of business support services, including medical and certified legal transcription. Check the URL above for current openings and fill out the employment application.

J.C. WordAssist

URL: https://www.jcword.com/employment.php

Company location: Nanaimo, BC

J.C. WordAssist specializes in providing official court transcripts for the province of British Columbia. They also provide other legal and general transcription services. The company hires independent contractors with over two years’ experience producing official court transcripts. To apply, send your resume to the email address at the above URL.

My Other Office

URL: http://www.spoken-word.com/contact-us.html

Company location: Toronto, ON

My Other Office provides transcription (general, medical, and legal), translation, closed captioning, subtitling, and court reporting services. The company’s remote staff all reside in Canada. For their medical transcription clients, they assign a transcriptionist to each client rather than using a queue-based workflow. Their medical transcriptionists have at least five years’ experience.

Neesons

URL: https://neesonsreporting.com/contact-neesons/

Company location: Toronto, ON

Neesons, a Veritext company, provides court reporting; legal, general, and ACT transcription; and real-time captioning services. The company only hires Canadians.

OnLine & OnTime

URL: https://www.onlineandontime.com/Contact.htm

Company location: Vancouver, BC

This company provides transcription of conference calls, statements, focus groups, oral histories, interviews, and other general content. They bill clients per hour of work rather than per page, per audio minute, or per line.

Opal Transcription Services

URL: https://www.opaltranscriptionservices.com/transcription-jobs/

Legal Transcription Companies

Company location: Calgary, AB

I occasionally hire experienced transcriptionists to help with overflow. I look for transcriptionists who have above-average proofreading skills. If you’re familiar with Western Canadian (especially Albertan) politics and culture, that’s a plus.

Points West Transcription

URL: https://www.pointswesttranscription.com/contactus.html

Company location: Ottawa, ON; Toronto, ON; Vancouver, BC

This company specializes in transcribing a range of general material, including academic research, business meetings, focus groups, interviews, and more. Their website states that all of their staff live in Canada and are highly educated. Additionally, their transcription staff “have excellent spelling and grammar, pay attention to detail and take pride in doing top quality work.”

Ponka Verbatim Reporting Services Inc.

URL: https://ponkaverbatim.com/contacts/join-our-team/

Company location: Milton, ON; Oakville, ON; Burlington, ON

This company provides court reporting and legal transcription services. According to their website, they’re “always looking for professional and experienced court reporters, Authorized Court Transcriptionists (ACTs) and non-ACT Legal Transcriptionists.” To apply, send your resume to the email address at the above URL.

Prose Reporting Services Limited

URL: https://prosereporting.ca/contact-us/

Company location: Halifax, NS

Prose Reporting provides court reporting and transcription services for Halifax, Nova Scotia, and other Atlantic provinces. According to the company website, Prose Reporting employs a “large staff of certified court reporters and transcriptionists.”

Regent Office Services

URL: http://www.regentoffice.com/contact.html

Company location: Vancouver, BC; Kelowna, BC

ROS provides legal, medical, and general transcription services for doctors, lawyers, research companies, businesses, and the media in Vancouver, the U.S., and Eastern Canada. Their website says, “The experienced staff at ROS are well versed in medical, pharmaceutical, legal, accounting and scientific terminology.”

Reportex

URL: https://reportex.ca/contact

Company location: Vancouver, BC

Reportex is a court reporting and transcription company specializing in legal and medicolegal transcription, including civil proceedings heard in the BC Supreme Court and Court of Appeal. They also provide general transcription services. To apply, contact the Operations Manager at the URL above.

Royal Reporting

URL: https://royalreporting.com/career-opportunities/

Company location: Regina, SK; Saskatoon, SK

Royal Reporting, a Veritext company, provides court reporting and verbatim transcription services (legal and general). They transcribe hearings, court proceedings, conference calls, video proceedings, business meetings, interviews, and witness statements. Transcriptionists for Royal Reporting “either have a legal background, transcription experience, or go through extensive training provided by Royal Reporting’s experts.” The company hires English, French, and bilingual legal transcriptionists and proofreaders. To qualify for a position, you must reside in Canada and pass a security clearance. Legal or transcription experience is an asset. You’ll need to pass some tests in typing, grammar, spelling, and punctuation. You must be willing to work evenings and weekends and adhere to strict timelines. Also, you’ll need to be proficient in the most current version of Microsoft Word.

Scribes Transcription Services

URL: https://www.scribetrans.com/employ.html

Company location: Vancouver, BC

According to their website, Scribes is a well-paid opportunity and the company prefers to hire transcriptionists that live in Canada. To work for them, you’ll need general and business transcription experience and a university or college education. You’ll also need to have a flexible schedule and be available to take assignments. To apply, submit your resume and references to the email address at the above URL.

Scriptastic

URL: http://scriptastic.ca/contact.php

Company location: Vancouver, BC

This company works largely with local film and TV companies, transcribing documentary footage for series and feature films. They also transcribe a variety of general transcription material. The company website states, “We use a local workforce to transcribe your materials. Our transcribers are all university educated.”

SecureScribe Transcription Services

URL: http://www.securescribe.ca/content/request-quote

Company location: Calgary, AB

SecureScribe provides general, legal, medical, and law enforcement transcription services. The company website states, “Our handpicked team of seasoned transcribers work diligently to provide the very best transcription available … We work with only the most experienced, educated, talented and committed individuals.”

SpectraScribe

URL: https://spectrascribe.com/careers/

Company location: Mississauga, ON

SpectraScribe provides a range of transcription services, including medical, insurance, public safety and health, legal, academic, media, and business. They hire transcriptionists, editors, and quality assurance experts with at least five years of experience. To apply, send your CV to the email address at the above URL.

StenoTran

URL: https://www.stenotran.com/contact-us/

Company location: Ottawa, ON

StenoTran offers court reporting and ACT transcription services (authorized court transcription for the province of Ontario) in English and French. Their website states: “StenoTran has a growing number of ACT certified transcriptionists.” They also provide general and medical transcription services.

Transcript Heroes

URL: http://transcriptheroes.ca/transcription-jobs/

Company location: Toronto, ON

This company used to be called Transcript Divas. They claim, “Our rates are aimed at beating the average hourly rate for a medical transcriptionists [sic] working in Canada.” Transcript Heroes uses Payscale.ca as a benchmark for pay rates. At the time of this writing, Payscale lists the average hourly rate for a medical transcriptionist as ~$15 CAD. Glassdoor reviewers say you can choose the hours you want to work and the management team is friendly. According to the company’s website, they post positions every three or four months at the above URL. If your application is approved, they’ll get in touch for a phone interview.

Ubiqus Canada

URL: https://www.ubiqus.ca/en/about-us/recruitment/

Company location: Ottawa, ON; Montreal, QC

The Canadian subsidiary of the global company Ubiqus provides translation, transcription (medical, legal, and general), note taking, and interpretation services. One Glassdoor review cites plenty of work, reliable payments, and flexible work as perks of transcribing for Ubiqus. To apply, complete the online form on the recruitment page. (The URL above is for Canadian transcription jobs with Ubiqus. Transcriptionists that are not located in North America should contact one of their subsidiaries elsewhere in the world.)

Verbatim

URL: http://www.verbatiminc.ca/index.php/order-a-transcript

Company location: Dartmouth, NS

Verbatim provides recording and transcription services for the Atlantic Canada legal community as well as the public and private sectors. According to the company website, “Verbatim’s staff of certified court transcribers have a long history of working on many different types of projects, giving them a wide and varied knowledge base.”

Verbatim Words West Ltd.

URL: https://verbatimwords.webs.com/contact-us

Company location: Surrey, BC

Verbatim Words West provides recording/reporting services and verbatim legal transcription services. To apply, contact the email address at the URL above.

Your turn

If you liked this post, make sure to check out my other posts about transcription jobs:

  • MEGA-LIST of 75+ transcription jobs. These companies are mostly U.S. based, but I’ve noted which ones also offer transcription jobs for Canadians.
  • Best transcription jobs. In this post, I’ve organized transcription companies into categories like companies with the most flexible scheduling, companies that are the easiest to get into, companies that hire worldwide, companies that pay daily or weekly, companies with the most work available, etc.
  • Highest-paying transcription jobs. Many of these companies pay $1 per audio minute and up.
  • Transcription jobs for beginners. These companies hire transcriptionists with no experience or training.

Do you know of a Canadian transcription company that hires Canadians for work-at-home transcription jobs? Share your tip in the comments!

High Accuracy Transcripts for All Your Confidential Legal Projects

At GMR Transcription, we have a dedicated pool of competent legal transcriptionists who are proficient with legal terminology. We’ve handled thousands of legal projects, so we understand the importance of preparing legal documents with careful attention to detail. Our commitment to providing outstanding service has made us a trusted transcription provider for paralegals, court reporters, attorneys, and other legal professionals.

The importance of impeccable transcription of legal matters cannot be understated. Whether the situation involves a deposition, trial tapes, wire taps, or court proceedings, transcriptions must be executed to the highest degree of accuracy due to the possibility that a decision in court can turn on a single word or phrase.

Regardless of the format, legal transcriptions demand comprehensive attention to detail and a level of experience in legal proceedings that many transcription services cannot provide. GMR Transcription guarantees 99% accuracy on good quality audio.

We can do transcriptions for all legal
needs including but not limited to:

  • Public hearings
  • Arbitration hearings
  • Wiretaps
  • Administrative hearings
  • Meeting minutes
  • Conferences
  • Memorandums
  • Court hearings
  • Judicial hearings
  • Interrogations

With our affordable and transparent pricing model, you'll know exactly how much your transcription will cost before you submit them. Check out our affordable rates or estimate the cost with our rate calcuator.

Uploading your audio files is easy with our three-step process. To get started, Upload your audio files for transcription or call, and one of our customer representatives would be happy to help you: 714-202-9653.


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