Transcribing recordings is a demanding task. It takes sharp ears, keen eyes, and deep understanding. However, no matter how much you want to manually transcribe recordings, more likely than not, you won’t have enough time to do so, especially if you’re a busy student or employee. What you can do instead is to automatically transcribe your recordings. There are various methods and tools that can help you ease the process of transcribing recordings into a Word document. From add-ins to apps to free transcription services, these things can help you in your transcribing duties.
5 ways you can automatically transcribe recordings
If you are new to transcription, consider this your quick start guide. You’ll find a few tips in this concise guide to get you off on the right foot for you transcription career. Right Software and Equipment To start, you need the right kind of equipment to get your work done. There are various free Continue reading Beginner Transcriber Guide and Quick Tips →.
- Nov 15, 2019 You can use these transcriptions apps to convert audio recordings to text and transfer them into your own Word document. Use a free transcription service. You can also use a free transcription service to help you automatically transcribe a recording. FreeTranscriptions, for example, is a free transcription service that uses the best online audio-to-text conversion engine to generate transcripts. Uploading is easy and the transcribing process only takes minutes.
- You’re in luck because Word recently rolled out a feature called Transcribe in Word that you can use to transcribe your.mp3.wav.m4a or.mp4 audio recordings. The features allow you to record your.
Install add-ins on Microsoft Word
(Image source: Dual Writer)
There are s couple of add-ins you can install on Microsoft Word to help you easily transcribe recordings and speech while you work on your document. An example is Speech Tools. Speech Tools is a complete transcription solution that works on Microsoft 2007, 2010, 2013 and 2016 running on Windows Vista, 7, 8 and Windows 10. Once installed, a new pane on Microsoft Word appears where you can play audio and video files, and use voice commands to control and listen to the recordings. To start transcribing, all you need to do is dictate the speech from the recording plus the appropriate punctuation.
Try Voice Typing on Google Docs
Google Docs, Google’s free, cloud-based word processor has its very own audio-to-text software known as Voice Typing. Voice Typing allows you to speak (whether you’re repeating words from a recording or dictating your current thoughts), then it listens and transcribes everything you said into the document. This feature is fast, easy, and surprisingly accurate as it can correct misheard words right after you finish speaking a sentence, and knows the difference between usual homonyms such as “their” and “they’re”.
To try out Voice Typing, open up a blank document on Google Docs, click “Tools” from the menu, and select “Voice Typing”. You can also use the shortcut Control+Shift+S. A button will appear on the left side of the screen where you can record and speak into your device’s microphone. As you speak, the tool will transcribe.
Use AIs or virtual assistants
Technological advancements made it possible for people to easily jot down notes and write thoughts. Now, you also have the choice to use AIs (artificial intelligence) or virtual assistants to help you transcribe.
For iOS devices, there’s Siri. Siri can perform several tasks including solving basic math problems, checking the weather, remembering your parking location, and of course, transcribing speech. Android users, on the other hand, can use Google Assistant. Google Assistant is considered as one of the most advanced and dynamic virtual assistants out there. It’s capable of various things such as checking in to your flights, sending messages, translating from one language to another, and transcribing audio.
Download transcription apps
There are also several transcription apps that are handy when it comes to impromptu writing sessions or transcription jobs. Some of the best transcriptions apps this 2019 are Dragon Anywhere, Speechnotes, Transcribe – Speech to Text, and Braina which recognizes most technical jargon. You can use these transcriptions apps to convert audio recordings to text and transfer them into your own Word document.
Use a free transcription service
You can also use a free transcription service to help you automatically transcribe a recording. FreeTranscriptions, for example, is a free transcription service that uses the best online audio-to-text conversion engine to generate transcripts. Uploading is easy and the transcribing process only takes minutes. After it transcribes your recordings, you can view an interactive digital version of your transcript, and you can choose to download it as a PDF file or as a Word document.
These five ways can be the solution to your worries. Try these and see which one can best help you in automatically transcribing into a Word document.
If you are new to transcription, consider this your quick start guide. You’ll find a few tips in this concise guide to get you off on the right foot for you transcription career.
Right Software and Equipment
To start, you need the right kind of equipment to get your work done. There are various free and paid software out there. Do your research and find what works for you. You also want to experiment with shortcuts and foot pedals. Find what is suitable for you and your needs.
Instructions and Research
Make sure you read any instructions that the customer has sent with their file. Follow formatting instructions and if you have any questions, don’t be afraid to ask. It’s easier to set up things before starting than to have to reformat a document after you’ve already typed it up. If there are terms you aren’t sure how to spell or don’t fully understand, don’t be afraid to Google the information to make sure you have the correct spelling.
Sample the Audio
You’ll want to check the audio out before you start working. Make sure that the audio is consistent throughout and that there are no audio problems. Pick the easiest file for you to transcribe. If there are any issues, contact someone for help.
Take it in Small Sections
It may take more time, but when you are starting out, this helps in ensuring that you don’t miss words or type incorrect words. Doing this helps to make it easy for you to remember what was said. Once you are done with your transcription, always review your work.
Comfort is Key
You want to set up your work area to suit your needs. Find the right chair for you and make sure you have enough space to do your work. Make any necessary changes. This is your space so make it conducive to your work.
Guidelines – Never violate these rules
- If you come across a file with no audio, report it. Raw transcripts should only contain the audio; time-codes, headers/footers, speaker tracking, etcetera are not needed.
- Nothing should be omitted from the audio, unless specified.
- If there are any inaudible sections, they should be marked with ____.
- Simply label laughter as [laughter] or [chuckle].
- Unfinished sentences or pauses mid-sentence should be noted with ellipsis(…).
- Words such as wanna, gonna, kinda or contractions should not be expanded.
- With the exception of measurements, numbers one to nine should be transcribed in letters.
- There should be no more than 2 mistakes for every 10 comprehensible words spoken.
- Start a new paragraph with each new speaker and they should be separated with an empty line.
- Fillers (you know, like, etc.) and Utterances (Uh, Um, etc.) should be omitted unless it’s strict verbatim.
Transcribe My Audio File
- Spelled-out names should be capitalized and spaced with hyphens.
- Spell out etcetera (not etc.)
- It’s i.e. and not ie.
- It’s e.g. and not eg.
- Alright and all right are both acceptable.
- Statements can start with And.
You are graded on a 5-point scale: A+/Excellent = 5, D/Poor = 1. The minimum average for a transcription grade is 3.15. If your account falls below this, your account will be disabled.
Your first 10 files are crucial. If these do not score well, you can’t do anything about it.
Monthly Bonus and Additional Earnings
There’s a monthly bonus of $5 for every 3 hrs credited in a calendar month. More money is paid for high difficulty files as they require more time and effort.
Differences (Diffs) show the changes made during a review. Major changes are considered mistakes and those are the ones to pay attention to in the review.
You are encouraged to dispute reviews if you find mistakes or the grade is unfair. Time frame for disputes is about 1 week of investigation.
Background conversation is always transcribed if it’s clear and audible.
Every transcription times out at 2 hours, with a 1 hour extension provided after the 2 hours are up.
There is an online editor that can be used for transcription. It includes an audio player and text editor. If you use Google Chrome, you can dictate instead of type. This saves around 60% of typing effort.
If there are any issues, report them as soon as you can.